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| Assigning a Substitute Approver for SAP |
| The following instructions will walk you through the process of designating a Substitute Approver through your Universal Worklist in the ERP Portal for SAP functions for Finance and HR. |
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| Automated Incident Reporting System (AIRS) |
| The Automated Incident Reporting System (AIRS) is a web-based system integrated into the Employee Portal to automate the Incident Reporting and distribution procedures. |
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| Creating a Parent Account |
| This user guide will assist Parents/Guardians in creating a Parent Portal acount. It also provides instructions for adding/removing students to the account. |
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| Creating Elementary Semester Courses |
| This user guide provides instructions on how to change the term indicator for an elementary course in the DSIS application. |
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| Electronic Travel Approval Reimbursement (TRVL) |
| The Electronic Travel Approval Reimbursement System (TRVL) is an integrated computerized system which automates the travel expense request process of MDCPS. |
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| Florida Automated System (FASTER) |
| The Florida Automated System for Transferring Educational Records (FASTER) is an electronic mail system that provides school districts, community colleges, and universities with the means to exchange transcripts and other student records electronically. |
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| Forgiveness/Replacement Procedures Revised 6/2019 |
| This guide provides detailed instructions for schools to record and audit those courses that qualify for forgiveness/replacement. |
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| Full Time Equivalent (FTE) Handbook 2023-2024 |
| This document is intended to assist M-DCPS schools in reporting Full-Time Equivalent (FTE) K-12 students, as required by section 1011.62(1)(a), Florida Statutes (F.S.). |
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| Ivanti Service Manager For Self Service Users Revised 8/2019 |
| The HEAT Self-Service system has been replaced with Ivanti Service Manager (ISM) system. This user guide contains steps to access the Ivanti Service Manager (ISM) system, creating a new incident and checking the status of existing incidents for Self Service User. |
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| Locate PERS Information in SAP |
| The following instructions will assist users in viewing information about the employee, located in the Employee Inquiry, selection 9 in the Personnel Reporting System (PERS) Application Menu. PERS screens 101, Assignment Information; 010, Certificate; 011, Personal; and 026, Leave Information. |
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| Locating an Employee's Base Salary |
| The following instructions will assist users in viewing an employee's base salary on the IT 0008 Basic Pay Infotype. |
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| Locating an Employee's Birth Date |
| The following instructions will assist users in viewing an employee's birth date on the IT 0002 Personal Data Infotype. |
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| Locating an Employee's Contract Type Status |
| The following instructions will assist users in viewing an employee's contract type status on the IT 0016 Contract Elements Infotype. |
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| Locating an Employee's Graduation Information |
| The following instructions will assist users in viewing an employee's school of graduation, year, and program information on the IT 0022 Education Infotype. |
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| Locating an Employee's Home Address |
| The following instructions will assist users in viewing an employee's home address on the IT 0006 Addresses Infotype. |
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| Locating an Employee's Supplement Information |
| The following instructions will assist users in viewing an employee's supplements and amounts on the IT 0014 Recurring Payments/Deductions Infotype. |
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| Locating an Employee's Termination Date |
| The following instructions will assist users in viewing an employee's termination date on the IT 0041 Date Specifications Infotype. |
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| Locating an Employee's Work Location & Start Date |
| The following instructions will assist users in viewing an employee's work location, job assignment, and position start date on the IT 0001 Organizational Assignment Infotype. |
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| M-DCPS Password Management For Employees Revised 9/2019 |
| This User Guide will help employees reset their passwords by showing them how to create security questions and add an external email address. |
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| M-DCPS Web Distribution List Manager |
| The M-DCPS Web Distribution List Manager (DL) application is available through the Employee Portal. This application is used to create and manage email distribution lists that can be viewed in the Global Address List (GAL). This user guide will show you how to use the DL application to create and manage your distribution lists. |
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| M-DCPS Workplace by Facebook Revised 9/2019 |
| Workplace by Facebook is a new innovative communication and collaboration tool. Using Workplace, employees will be able to post department updates and receive important announcements. |
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| M-DCPS Workplace Create Group September 2019 |
| How to Create a Workplace Group and send invite using a mailing list. |
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| Meeting Announcements |
| Information Technology Services (ITS) with the Citizen Information Center has developed a Web-based system for official Miami-Dade County Public Schools (M-DCPS) meeting announcements. Through the Internet, the general public will have convenient access to M-DCPS meeting announcements. This system will allow meeting originators to enter meeting information that will be posted on the website, upon approval. Digital copies of meeting notices are kept with the Citizen Information Center. |
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| Parent Personal Identification Number Revised 12/2019 |
| Instructions for the school personnel to find and process the Parent PIN number in ISIS. |
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| Procedures for Reporting Student Accidents |
| The Aspen Student Health Module is the District's student accident reporting system. This user guide will provide procedures for reporting student accidents and injuries in the Employee Portal, ASPEN application. |
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| Property Control Download |
| Information Technology Services (ITS) has developed a new WEB-based application called Property Control Download. Property Control Download provides all locations the ability to view a display of their active assets, download a file of their active assets and/or print a report of their active assets locally. This application can be accessed at any time over the WEB. It provides comparable data to the Property Pre-audit report BPAPRAR2, List of Assets by Room Number. |
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| Public Records Requests Guidelines |
| Public Records Requests Guidelines |
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| Quad A |
| The Quad A Web based applications will replace the AAAA mainframe application. The new Quad A Web based application will allow Principals/Administrators to establish employee access to the applications related to their job functions. |
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| Requesting ISIS Online Reports for Web Viewing |
| The Online Report Request System expedites the delivery of reports to schools and District offices with software that rovides viewing and/or printing reports via the District's Intranet. |
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| Resetting Students' Passwords For Teachers |
| This user guide will assist teacher to reset student(s) password. |
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| SchoolMessenger Communication System Guidelines |
| SchoolMessenger is a communications system that allows schools and the school district to send important messages to parents and staff quickly and efficiently. The system is utilized to complement existing messaging to parents and staff. It should not be used as the sole means to communicate information. |
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| Security System For Administrators with QUAD-A |
| This user guide is restricted to work site security authorizing administrators, Administrators with QUAD-A access only. Authorizing administrators have been define as: all school principals; administrators at the Director level and above in non-school site locations; or the senior administrator of work sites not having a Director or above. |
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| Student Performance Indicators (SPI) |
| The Student Performance Indicators (SPI) application, now on the Portal, provides access to individual student performance data based on results of the Florida Comprehensive Assessment Test (FCAT). This information can be useful in gauging the performance of the school related to base information. |
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| Student Textbook Automated Inventory (STAIRS) |
| The School Textbook Automated Inventory Reporting System (STAIRS) is an integrated computerized system which automates the textbook inventory process of Miami-Dade County Public Schools. Utilizing the on-line computer network, all schools and appropriate offices are linked with the Textbook Department and computer files maintained at Information Technology Services. |
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| Summer School Bulletin - Elementary |
| The purpose of this bulletin is to provide instructions to schools on the computerized requirements and procedures for the summer session. This bulletin identifies school responsibilities, ITS responsibilities, and timelines for each. |
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| Summer School Bulletin - Secondary |
| The purpose of this bulletin is to provide instructions to schools on the computerized requirements and procedures for the summer session. This bulletin identifies school responsibilities, ITS responsibilities, and timelines for each. |
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| Title I Compliance (TIC) (CIS/CLS) Revised 8/2019 |
| This user guide will assist the Community Involvement Specialists/Community Liaison Specialists (CIS/CLS) at the schools with the compilation and submission of monthly parental and family engagement data to the District via the TIC Web-based System. |
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| Title I ESES For Non-Public Schools (New Users) Revised 8/2019 |
| Equitable Supplementary Educational Services (ESES) is a provision of funds for supplemental education to eligible non-public schools students at risk of academic failure. This user guide will assist non-public schools representatives with the Title I Program application process and the entering of student information. |
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| Title I ESES For Non-Public Schools Existing Users Revised 8/2019 |
| This user guide will assist non-public schools representatives with the Title I Program application process and the entering of student information. |
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| Title I School-level Compliance Status Form New 6/2019 |
| This user guide contains steps to access the TIC Web-based System, upload documents, certify the Title I School-level Compliance Filing System Status Form and print the Form. |
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| Truancy Intervention Program Handbook 2022-2023 |
| The Truancy Intervention Program Procedures Handbook is compiled each year by the Federal & State Compliance Office (FASCO) to provide relevant information on truancy laws, required actions, and recommended strategies to address students with patterns of non-attendance. |
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